The role of the Administrative Coordinator is to successfully manage the execution of various reporting and special projects as assigned, as well as providing support to the Client Experience Manager. The Administrative Coordinator ensures that all reporting and special projects run smoothly.


Reports To:  Manager, Client Experience Team


General Responsibilities

Administrative tasks:
• Invoicing
• Entering project
• Creating clients and project numbers
• Producing reports
• Verifying completion of time entries
• Overtime hours reporting and review
• Maintain and update vacation spreadsheet
Support for team:
• Update Hedberg orders based on direction from PM / PC
• Deal with delivery tickets
• Help prepare installation packages
• Submit lasers for deficiencies base on direction from PM/ PC
• Create projects & update information in ProCore as required
• Help PM’s create close out packages


Competencies: 

• Time Management
• Professionalism
• Multi-tasking & Flexibility
• Organization
• Strong Communication Skills
• Critical Thinking
• Teamwork
• Attention to Detail


Your Skills and Experience:

• Minimum High School Diploma
• Administrative experience; minimum of 1 year
• Excellent working knowledge of Microsoft Office including Outlook and Word
• Ability to learn new software quickly (Hedberg, Billquick and Procore)
• Basic Knowledge of Office Furniture and related services is helpful

 


What We Offer:

• Talent experience that empowers our people with unlimited opportunities to do meaningful work and to grow, learn and lead at every point in their career
• Newly designed offices that offer unique workspaces that strengthen connections and inspire innovative ways of working
• Competitive salary
• Flex hours


To apply, please send resumes to hr@poi.ca.