Reports To

Vice President, Architectural Solutions

Position Summary

The role of the Administrative Coordinator is to successfully manage the execution of various reporting and special projects as assigned, as well as providing support to the Architectural Team and the VP Architectural Solutions. The Administrative Coordinator ensures that all reporting and special projects run smoothly.


  • Time Management
  • Professionalism
  • Multi-tasking & Flexibility
  • Organization
  • Strong Communication
  • Critical Thinking
  • Teamwork
  • Attention to Detail

General Responsibilities

  • Order entry
  • Tracking orders
  • Tracking changes to contracts within systems
  • Requesting invoices, tracking deposits
  • Invoicing requests
  • Assistance in preparing proposals
  • Assistance in preparing change notices and RFIs
  • Issuing start up and closeout documents
  • Producing reports
  • Maintain and update vacation spreadsheet
  • General team administration

Your Skills and Experience

  • High School Diploma minimum, post-secondary education preferred
  • Strong administrative skills with sharp attention to detail
  • Excellent problem-solving skills & multitasking capabilities
  • Must be proficicent in Excel and Word
  • Must be a good communicator both spoken and written

Work Conditions

  • Based out of POI Head office – Markham, ON

What We Offer

  • Talent experience that empowers our people with unlimited opportunities to do meaningful work and to grow, learn and lead at every point in their career
  • Newly designed offices that offer unique workspaces that strengthen connections and inspire innovative ways of working
  • Competitive salary
  • Flex hours


To apply, please send resumes to

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